Privacy Policy

SavvyLinx Kids Life Learning Center (“we”, “us”, or “the School”) operates a childcare management platform that helps daycare providers manage attendance, activities, billing, staffing, and parent communication. This Privacy Policy describes what personal information we collect, how we use it, and the choices you have.

By using the app, you agree to the practices described here. This policy applies to parents, guardians, staff members, and administrators who use the platform.

The app stores information about enrolled children — including names, dates of birth, photos, classroom placement, attendance, daily activities, immunization status, allergies, and medical notes. This information is entered and managed by school staff and parents, not collected directly from children.

We do not knowingly collect personal information directly from children under 13. Children do not create accounts and cannot access the app. All child data is provided and controlled by the enrolled family and authorized school staff.

Photos and daily activity updates are shared with the child’s authorized guardians through their parent account only.

Account information: name, email address, and role (parent, staff, manager, director, admin) for users who are invited to the platform.

Parent/guardian information: name, phone, email, mailing address, and authorized pickup contacts.

Staff information: name, contact details, address, date of birth, Social Security Number, hire date, certifications, emergency contacts, banking details for direct deposit, and tax withholding (Form W-4) information.

Billing information: invoice history, payment records, payment methods, and subsidy enrollment details. Payment card data is processed by our payment processor (Stripe) and is not stored on our servers.

Usage data: login timestamps and in-app activity used for security, auditing, and product improvement.

We use personal information to: operate the childcare program; track attendance and classroom ratios; communicate with families; process tuition payments and payroll; maintain legally required licensing and compliance records; and keep children safe through allergy, medication, and emergency-contact management.

Sensitive details such as Social Security Numbers and bank account numbers are used solely for payroll, tax, and payment-processing purposes and are visible only to authorized administrators.

We do not sell your personal information. We share data only with service providers that help run the platform:

Stripe — processes tuition payments, card payments, and direct-deposit payroll. Card and bank data is tokenized and handled by Stripe; we do not store full card numbers.

Resend — delivers transactional emails such as invitations, invoice reminders, and notices.

We may disclose information when required by law, court order, or to protect the safety of children, staff, or the school.

We retain information for as long as your account is active and as needed to provide services. Certain records — including enrollment files, immunization records, billing and payment history, payroll records, tax filings, and employment documents — are retained for the periods required by state and federal law, even after a family leaves or a staff member’s employment ends.

You may request deletion of your account and the personal data tied to your email directly from the app’s Account & Privacy page. When you delete your account, we remove your login history and your staff-pool data-sharing authorization.

Certain records — including message threads, W-4 tax withholding forms, child enrollment, billing and invoice history, payroll tax information, and staff employment records — are retained by the School as required by law and are archived (not removed) by in-app account deletion. These records are kept to verify wages and resolve any pay or withholding disputes. If you would like to request access to, correction of, or further deletion of retained records, contact the School directly.

Access to personal data is restricted by role. Parents see only their own family’s information; staff see only what their role permits; and sensitive data (SSNs, bank details, payroll) is visible only to authorized administrators. Row-level security is enforced at the database layer. Payment data is handled exclusively by Stripe.

The app is a business tool for childcare providers. It is not directed to children, and we do not collect personal information directly from children. All child data is supplied by parents, guardians, and authorized staff as part of providing childcare services.

If you have questions about this Privacy Policy or how your data is handled, please contact the School at help@savvylinx.org.